SOUTH AFRICAN SOCIETY OF ULTRASOUND IN OBSTETRICS AND
TITLE AND NAME
The Society is a voluntary Society recognised as a
special group by SASOG (South African Society in Obstetrics and
Gynaecology) and its name shall be "The South African Society of
Ultrasound in Obstetrics and Gynaecology" (SASUOG), hereinafter
referred to as the Society.
The Society shall be a body
corporate, having perpetual succession, capable of suing and
being sued in its own name and of holding property of all kinds,
movable and immovable, corporeal and incorporeal, apart from its
The Society will be a Society not for gain.
The objectives of the Society are:
To act as a forum for in depth analysis and
presentation of advances in ultrasound diagnosis in all aspects
of Obstetrics and Gynaecology.
To be an influential body, setting standards
for Ultrasound in Obstetrics and Gynaecology, training and
monitoring the safe practice of Ultrasound in Obstetrics and
To look after the interests and needs of
professionals involved in Ultrasound scanning in Obstetrics and
To accomplish the above objectives, by
holding regular workshops, seminars and Congresses and by
organising outreach activities into disadvantaged areas.
To work closely with other bodies/societies nationally and
internationally to attain the above objectives
Membership is open to all health professionals who
subscribe to the objectives of the Society.
doctors performing ultrasound in Obstetrics and Gynaecology will
be eligible for FULL MEMBERSHIP.
Sonographers and Midwives with a special interest in ultrasound
in Obstetrics and Gynaecology will be eligible for ASSOCIATE
HONORARY MEMBERSHIP will be offered from time
to time to persons who have made a significant contribution in
the field of ultrasound in Obstetrics and Gynaecology. This
includes local and international persons whose contribution to
ultrasound merits recognition. Decision for this membership will
be taken at the General Meeting with a two third majority for
acceptance by the Society.
Full and associate members will
need to apply for membership and pay an annual subscription fee.
The annual membership fee will be set by the Council (see later)
of the Society. Members attending a SASUOG congress will obtain
automatic membership for the next two calendar years following
the Congress, typically until the next SASUOG Congress.
Membership may be TERMINATED by resignation or at a General
Meeting of the Society by the decision of not less than two
thirds of the members present at the meeting, provided a quorum
Members with unpaid annual subscription for more
than twelve months may have their membership terminated and
shall not be elected to the SASUOG Council.
in membership will not affect the continued existence of the
APPOINTMENT OF THE COUNCIL
A Council of ideally no more than eighteen (18) members will be
appointed as stipulated below.
Eight (8) Council members
will represent the Ultrasound Units of the Obstetrics and
Gynaecology Departments of each teaching hospital in South
Africa, on condition that this position is accepted in writing
by a representative of the Department. This number may vary
according to the number of Departments existing at a given time.
Six (6) Council members will be elected by voting amongst fully
paid-up members of the Society. This election shall be by
postal, electronic, or any other way of voting the Council may
deem necessary, including voting at a General Meeting. Not more
than two (2) of the six elected Council members shall come from
the same geographic region.
These fourteen (14) Council
members shall have the power to co-opt one (1) radiographer
specialised in Ultrasound and three (3) additional members for
specific purposes and periods as the Council may deem necessary.
The appointed Council members shall choose a president, a
secretary and a treasurer at the first Council Meeting following
The President of the SASOG will be ex-officio
the president of SASUOG.
In the event
of retirement, resignation or death, of the Treasurer or
Honorary Secretary, the President shall appoint a substitute
until the next Council meeting. The Council will then elect the
In the event of retirement, resignation or
death of the President, the Council shall elect his or her
replacement for the remainder of the term.
TERM OF OFFICE
Election to the Council shall be for a Term of four (4) years.
Members of the Council shall retire on expiry of each Term in
Office and shall be eligible for re-election/or re-nomination.
DUTIES OF THE COUNCIL The Council shall be responsible for
the everyday running of the Society and for promoting the
objectives of the Society.
The Council will identify areas
where disadvantaged communities can be assisted by outreach
activities regarding ultrasound services.
If the Council
deems necessary, it shall have the power to acquire funds for
specific purposes through membership fees or by accepting
donations, grants or requests or by organising ultrasound
meetings or by any other lawful means.
The Council shall meet as often as it sees fit but ideally at
least twice a year.
Council members are expected to be
committed to attend Council meetings regularly, unless a valid
reason exists for their absence. Council members not attending
for 3 consecutive meetings may be asked to vacate their
position, depending on circumstances.
All matters before the Council shall be decided by voting
provided a quorum is present; by show of hands of those present,
except where any member requests a secret ballot. A simple
majority will suffice.
A quorum consists of 50% of Council
members + 1.
Under certain circumstances proxy votes shall be
The General Meeting of the
Society shall be held, as far as practical, during the SASUOG
The General Meeting of the Society may be held
from time to time at the discretion of the Council and shall be
called by the Council on the written request of three members of
The quorum of a General Meeting shall consist
of ten (10) members including three of the Council in office.
Under certain circumstances proxy votes shall be allowed.
National congresses encompassing
updates, training and research are to be held approximately
every two years.
The Obstetrics and Gynaecology Departments
of each teaching hospital in South Africa, having accepted
representation at the Council, will receive equal opportunity to
host the Congress on behalf of SASUOG, on a rotational basis as
decided by the committee.
The Treasurer will provide a float
out of the Society’s funds, to be used as seeding money for the
Congress organiser (hosting University Department).
the Congress is the responsibility of the Congress Organiser.
The partnership split of the Congress profits between the
Society and the Congress organisers shall be on a 50%-50% basis.
Congress organisers must present a complete and detailed
financial report of the Congress to the Council within 1 year.
The Society will comply with requirements
prescribed by The Income Tax Act (as amended from time to time)
to ensure it classifies as a Public Benefit organisation (PBO)
and therefore will always ensure that:
the Society has
submitted to the Commissioner a copy of the latest constitution
or written instrument under which it has been established
the management of the Society (committee, board of
management or similar governing body) will submit any amendment
of the constitution or written instrument of the Society to the
Commissioner within 30 days of its amendment
Society has a committee, board of management or similar
governing body consisting of at least three persons, who are not
connected persons in relation to each other, to accept the
fiduciary responsibility of the Society
person may directly or indirectly control the decision-making
powers relating to that Society
the Society will not
directly or indirectly distribute any of its funds or assets to
any person other than in the course of furthering its objectives
the Society is required to utilise substantially the whole
of its funds for the sole or principal object for which it has
no member will directly or indirectly
have any personal or private interest in the Society
substantially the whole of the activities of the Society must be
directed to the furtherance of its sole or principal object and
not for the specific benefit of an individual member or minority
the Society will not have a share or other
interest in any business, profession or occupation which is
carried on by its members
the Society does not pay to
any employee, office bearer, member or other person any
remuneration, as defined in the Fourth Schedule of the Income
Tax Act (as amended), which is excessive, having regard to what
is generally considered reasonable in the sector and in relation
to the service rendered
substantially the whole of the
Society’s funding will be derived from its annual or other long
term members or from an appropriation by the government of the
Republic in the national, provincial or local sphere
the Society will as part of its dissolution transfer its assets
another entity approved by the Commissioner in
terms of this section;
a public benefit organisation
approved in terms of section 30;
an institution, board or
body which is exempt from tax under section 10(1)(cA)(i); or
he government of the Republic in the national, provincial or
the Society will comply with such
reporting requirements as may be determined by the Commissioner
from time to time , and
the Society is not knowingly
and will not knowingly become a party to, and does not knowingly
and will not knowingly permit itself to be used as part of, an
impermissible avoidance arrangement contemplated in Part II A of
Chapter III, or a transaction, operation or scheme contemplated
in section 103(5) of the Income Tax Act.
The Society will
also comply with all requirements as determined by the Adult
Basic Education and Training Act 52 of 2000, as amended, as well
as any other related, applicable Educational Acts, should it
The Society must conduct its financial
transaction my means of a bank account/s and it may also make
investments that the management considers appropriate to achieve
the objectives of the Society.
A Bank Account will be held
in the name of the Society in which funds are to be deposited.
The Treasurer together with a Council member specifically
nominated for this purpose by the Council, will have the
authority to sign cheques or make electronic financial transfers
on behalf of the Society.
Members or office-bearers have no
rights in the property or other assets of the Society solely by
virtue of their being member or office-bearer.
No income or
property is distributable to its members or office-bearers,
except as reasonable compensation for services rendered and on
approval by Council.
No Council member, other than those
authorised by the Council shall be entitled to receive any
payment of money or other material benefit from the Society,
except for reimbursement of out-of-pocket expenses including
travel and accommodation.
Proper and up-to-date financial
records shall be kept by the Treasurer and a Council-authorised
Accountant. The financial year-end of the Society will be
An accounting officer shall report to the Council
on the annual financial statements.
must be presented to members at the General Meeting.
The Society may be dissolved by a resolution
passed with a two third majority of members present at any
General Meeting, provided a quorum is present.
provision for all outstanding liabilities, remaining funds in
the Society will revert to SASOG, which has similar objectives
The annual subscription
applies to a calendar year.
The amount of the subscription
fee will be determined by the Council and subscription fees
shall be payable by full and associate members of the Society to
provide funds for the carrying out of the work of the Society.
Membership will lapse if fees have not been paid into the SASUOG
account before the 30th of March.
Registration fees for
delegates attending SASUOG Congresses will be reduced for
paid-up SASUOG members compared to non-members.
It shall be competent for the SASUOG Council to
ascertain by referendum the opinions of members of the Society
on any matter it considers important enough to warrant such
ALTERATIONS TO THE CONSTITUTION
wishing to move any alteration in the constitution of the
Society shall do so by giving notice of motion, in writing, at
least one month before the General Meeting.
to the constitution will require a two thirds majority amongst
fully-paid-up members present at the General Meeting, provided a
quorum is present.